Compliance Requirements
Nestlé is using Tradeshift to ensure the invoice process meets local regulatory and policy requirements. One element of compliance relates to the content of the invoices. Please visit https://support.tradeshift.com/entries/4416251782930 to view the details of requirements by country.
Nestlé has defined additional requirements to the content of invoices to ensure optimal processing and timely payments. These requirements are enforced by Tradeshift. Invoices not meeting these requirements will be rejected and will not be delivered to Nestlé.
SOUTH AFRICA INVOICES content requirements:
| Rule # | Mandated Information |
Description/Tradeshift error message (if using PO flip / web UI) |
Rule: G = Global C(ZA) = Country Specific South Africa |
Example & Format |
|---|---|---|---|---|
| 01 | Invoice date | No future dating Error message “Future dated invoices are not allowed” |
G | n/a |
| 02 | Invoice number | Max 16 characters alphanumeric No special character (incl. space) allowed Error message - “The invoice number should have maximum 16 alphanumeric characters; no special characters are allowed” |
G C (ZA) |
12345ABC12345678 12345ABC12345678 |
| 03 | Amount total | Cannot be 0 | G | n/a |
| 04 | Order number | 10 digits long PO # must be on both header and invoice line level |
G | 1234567890 |
| 05 | Payment means | Exactly 1 payment means / type is allowed | G | n/a |
| 06 | Order line number | PO line number to be available on invoice line level. 5 digits with leading 0 and multiple by 10 | G | 00010, 00020, 00030 |
SOUTH AFRICA Credit note content requirements:
| Rule # | Mandated Information |
Description/Tradeshift error message (if using PO flip / web UI) |
Rule: G = Global C(ZA) = Country Specific - South Africa |
Example & Format |
|---|---|---|---|---|
| 01 | Credit note date | No future dating Error message “Future dated credit notes are not allowed” |
G | n/a |
| 02 | Credit note number | Max 16 characters alphanumeric No special character (incl. space) allowed Error message - “The credit note number should have maximum 16 alphanumeric characters; no special characters are allowed” |
G C (ZA) |
12345ABC12345678 12345ABC12345678 |
| 03 | Invoice reference number (Original invoice reference for the credit note) | Max 16 characters alphanumeric South Africa - No special character (incl. space) allowed |
G C (ZA) |
12345ABC12345678 12345ABC12345678 |
| 04 | Amount total | Cannot be 0 | G | n/a |
| 05 | Order number | 10 digits long PO # must be on both header and credit note line level |
G | 1234567890 |
| 06 | Payment means | Exactly 1 payment means / type is allowed | G | n/a |
| 07 | Order line number | PO line number to be available at credit note line level. 5 digits with leading 0 and multiple by 10 | G | 00010, 00020, 00030 |