Compliance Requirements
Nestlé is using Tradeshift to ensure the invoice process meets local regulatory and policy requirements. One element of compliance relates to the content of the invoices. Please visit https://support.tradeshift.com/entries/4416251782930 to view the details of requirements by country.
Nestlé has defined additional requirements to the content of invoices to ensure optimal processing and timely payments. These requirements are enforced by Tradeshift. Invoices not meeting these requirements will be rejected and will not be delivered to Nestlé.
AUSTRALIA and New Zealand INVOICES content requirements:
| Rule # | Mandated Information |
Description/Tradeshift error message (if using PO flip / web UI) |
Rule: G = Global C(AU/NZ) = Country Specific Australia and New Zealand |
Example & Format |
|---|---|---|---|---|
| 01 | Invoice date | No future dating Error message “Future dated invoices are not allowed” |
G | n/a |
| 02 | Invoice number | Max 16 characters alphanumeric All special characters allowed, and no space allowed but no special character as the last value allowed Error message - “The invoice number should have a maximum of 16 alphanumeric characters. Special characters are not allowed at the end of the invoice number” |
G C (AU/NZ) |
12345ABC12345678 123-AB/123423456 |
| 03 | Amount total | Cannot be 0 | G | n/a |
| 04 | Order number | 10 digits long PO # must be on both header and invoice line level |
G | 1234567890 |
| 05 | Payment means | Exactly 1 payment means / type is allowed | G | n/a |
| 06 | Order line number | PO line number to be available on invoice line level. 5 digits with leading 0 and multiple by 10 | G | 00010, 00020, 00030 |
AUSTRALIA and New Zealand Credit note content requirements:
| Rule # | Mandated Information |
Description/Tradeshift error message (if using PO flip / web UI) |
Rule: G = Global C(AU/NZ) = Country Specific Australia and New Zealand |
Example & Format |
|---|---|---|---|---|
| 01 | Credit note date | No future dating Error message “Future dated credit notes are not allowed” |
G | n/a |
| 02 | Credit note number | Max 16 characters alphanumeric All special characters allowed, and no space allowed but no special character as the last value allowed Error message - “The Credit note number should have a maximum of 16 alphanumeric characters. Special characters are not allowed at the end of the credit note number” |
G C (AU/NZ) |
12345ABC12345678 123-AB/123423456 |
| 03 | Invoice reference number (Original invoice reference for the credit note) | Max 16 characters alphanumeric All special characters allowed, and no space allowed but no special character as the last value allowed |
G C (AU/NZ) |
12345ABC12345678 123-AB/123423456 |
| 04 | Amount total | Cannot be 0 | G | n/a |
| 05 | Order number | 10 digits long PO # must be on both header and credit note line level |
G | 1234567890 |
| 06 | Payment means | Exactly 1 payment means / type is allowed | G | n/a |
| 07 | Order line number | PO line number to be available on invoice line level. 5 digits with leading 0 and multiple by 10 | G | 00010, 00020, 00030 |