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    What are the India validation rules?

    165 0 Created on 2023-02-13 09:50:19; Last updated on 2023-12-04 11:20:48

    Compliance Requirements


    Nestlé is using Tradeshift to ensure the invoice process meets local regulatory and policy requirements. One element of compliance relates to the content of the invoices. Please visit https://support.tradeshift.com/entries/4416251782930 to view the details of requirements by country.


    Nestlé has defined additional requirements to the content of invoices to ensure optimal processing and timely payments. These requirements are enforced by Tradeshift. Invoices not meeting these requirements will be rejected and will not be delivered to Nestlé.


    Important information for Foreign Vendors - BoL (Bill of Lading)


    INDIA INVOICES content requirements:


    Rule # Mandated Information Description/Tradeshift error message
    (if using PO flip / web UI)
    Rule:
    G = Global
    C(IN) = Country Specific
    Example & Format
    01 Invoice date No future dating

    Error message “Future dated invoices are not allowed”
    G n/a
    02 Invoice number Max 16 characters alphanumeric

    India: max 16 alphanumeric characters, only '-' and '/' are allowed

    Error message C(IN) “The invoice number should have a maximum of 16 alphanumeric characters and should not contain special characters other than '-' and '/'.”
    G

    C (IN)
    12345ABC12345678

    123-AB/123423456
    03 Amount total Cannot be 0 G n/a
    04 Attachment India Clearance vendors: At least 1 pdf attachment if clearance from India Tax authority is mandatory. C(IN) n/a
    05 Order number 10 digits long

    PO # must be on both header and invoice line level
    G 1234567890
    06 Payment means Exactly 1 payment means is allowed

    Foreign suppliers: Either IBAN or Bank name + SWIFT + account number are required. Please select the appropriate payment means and fill in the required details.
    G n/a
    07 BOL number India: Foreign suppliers C (IN) n/a
    08 Exchange rate date India: The Bill of Lading date is required in the Exchange Date field for an invoice in foreign currency with a Bill of Lading number. C (IN) n/a
    09 State India: Region Code (State) for the delivery address in India needs to consist of only 2 capital letters. C (IN) TN, KA, DL etc
    10 Order line number PO line number to be available on invoice line level. 5 digits with leading 0 and multiple by 10 G 00010, 00020, 00030
    11 (IRN)Invoice Reference Number This number has to be 64 digit & alphanumeric C (IN) 80d05a499e6357a4c420f7a9638ea9d195234db1c93f3aaa0ecdff9cce865e9e
    12 HSN/SAC HSN number is mandatory for India and it has to be minimum of 4 digits and max of 8 digits

    SAC number is mandatory for India and it has to be 6 digits
    C (IN) HSN: 1101

    SAC: 996511


    For Credit note, please note the following Nestle specific content requirements:


    Rule # Mandated Information Description/Tradeshift error message
    (if using PO flip / web UI)
    Rule:
    G = Global
    C(IN) = Country Specific
    Example & Format
    01 Credit note date No future dating

    Error message “Future dated credit notes are not allowed”
    G n/a
    02 Credit note number Max 16 characters alphanumeric

    India: max 16 alphanumeric characters, only '-' and '/' are allowed

    Error message C(IN) “The Credit note number should have a maximum of 16 alphanumeric characters and should not contain special characters other than '-' and '/'.”
    G

    C (IN)
    12345ABC12345678

    123-AB/123423456
    03 Invoice reference number (Original invoice reference for the credit note) Max 16 characters alphanumeric

    India: max 16 alphanumeric characters, only '-' and '/' are allowed
    G

    C (IN)
    12345ABC12345678

    123-AB/123423456
    04 Amount total Cannot be 0 G n/a
    05 Attachment India Clearance vendors: At least 1 pdf attachment if clearance from India Tax authority is mandatory. C(IN) n/a
    06 Order number 10 digits long

    PO # must be on both header and credit note line level
    G 1234567890
    07 Payment means Exactly 1 payment means is allowed

    Foreign suppliers: Either IBAN or Bank name + SWIFT + account number are required. Please select the appropriate payment means and fill in the required details.
    G n/a
    08 BOL number India: Foreign suppliers C (IN) n/a
    09 Exchange rate date India: The Bill of Lading date is required in the Exchange Date field for a credit note in foreign currency with a Bill of Lading number. C (IN) n/a
    10 State India: Region Code (State) for the delivery address in India needs to consist of only 2 capital letters. C (IN) TN, KA, DL etc
    11 Order line number PO line number to be available at credit note line level. 5 digits with leading 0 and multiple by 10 G 00010, 00020, 00030
    12 (IRN)Invoice Reference Number This number must contain 64 digits & alphanumeric characters C (IN) 80d05a499e6357a4c420f7a9638ea9d195234db1c93f3aaa0ecdff9cce865e9e
    13 HSN/SAC HSN number is mandatory for India and it has to be minimum of 4 digits and max of 8 digits

    SAC number is mandatory for India and it has to be 6 digits
    C (IN) HSN: 1101

    SAC: 996511

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